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Contractors & Vendors

Hualalai Resort requires all Contractors and Vendors to submit specific documents before work is initiated on Hualalai Resort Property. To expedite the process, follow the steps below and submit the required documentation. Please contact us if you have any questions. Mahalo.

A PERMIT IS REQUIRED FOR:

Select an option below to continue.

CONTRACTORS

New construction or newly built homes, major remodels, new installations & plantings. (Landscapers, subcontractors, etc.)

VENDORS

Maintenance or repairs on existing homes. (Landscaping, Electricians, Plumbing, HVAC, etc.) Real Estate Agents/Brokers, Event Vendors, etc.

PROPERTY MANAGERS

Registered individuals or companies that are hired to oversee the day-to-day operations of a specific real estate property.

CONTRACTOR PERMIT RENEWAL PERIODS

April-September (passes valid until end of March)

October-March (passes valid until end of September)

LOST, STOLEN, OR REVOKED PERMITS

Contact the Hualalai Villas and Homes Department and Resort Security to report a lost, stolen, or revoked contractor permit.

WEEKEND WORK PERMIT

Weekend work requires a special permit and authorization.  Please download and fill out the Weekend Work Permit and email it via the Submit My Documents button.

VENDOR PERMIT RENEWAL PERIODS

March-August (passes valid until end of February)

September-February (passes valid until end of August)

LOST, STOLEN, OR REVOKED PERMITS

Contact the Hualalai Villas and Homes Department and Resort Security to report a lost, stolen, or revoked vendor permit.

QUIET WORK

Quiet weekend work is permitted with a valid vendor permit.

PM PERMIT RENEWAL PERIODS

March-August (passes valid until end of February)

September-February (passes valid until end of August)

LOST, STOLEN, OR REVOKED PERMITS

Contact the Hualalai Villas and Homes Department and Resort Security to report a lost, stolen, or revoked property manager permit.

QUIET WORK

Quiet weekend work is permitted with a valid property manager permit.

PROPERTY MANAGER PERMIT REQUEST FORM
  • Property Manager Permit Bi-Annual Periods: (March-August) & (September-February)

  • Permits are non-transferable. Permits must not, under any circumstances, be duplicated, copied or used in any manner than the intended use.

  • There will be no cost for company vehicles and the first vehicle. The fee for a second vehicle is $30.

  • There will be a $30 replacement charge to for a lost permit.

  • Revocation of a permit for violations(s) to the rules herein is subject to review for reinstatement and a fee of $100.

  • Contact the Hualalai Villas and Homes Department 808-325-8533 and Resort Security at 808-325-8325 to report a lost, stolen, or revoked Property Manager permit.

  • Property Managers must surrender all expired, terminated, invalidated permits to the Hualalai Villas and Homes Department immediately.

  • Property Managers may access the resort from 7:00 am to 5:30 pm. Parking along the main entrance the resort is prohibited.

  • Construction work hours are from 7:30 am to 5:00 pm, Monday through Friday. Contractor vehicles must enter and exit through the construction gate during the hours of 7:00 am through 11:00 am. After 11:00 am, construction traffic will enter and exit through the main entrance gate.

The information you provide in this request form will be reviewed and confirmed prior to being issued a Permit Pass.

Why do we require this information?

Hualalai Resort requires this information for resort security, to prevent unauthorized resort entry, and accurately grant permission to worksites on Hualalai Resort grounds.

 

Mahalo for your understanding.

PROPERTY MANAGEMENT INFORMATION

HOMEOWNER INFORMATION

HUALALAI RESORT INSURANCE REQUIREMENTS

Minimum Coverage Limits/Additional Insured Requirements

VENDORS

Type of Insurance

Required Minimum Coverage Description & Limits

General Liability

General Aggregate (Per Project)

Vendor 1,000,000
Products/completed operations Aggregate

Vendor 1,000,000
Each Occurrence

Vendor 500,000
Personal/Bodily Injury

Vendor 500,000

Fire Damage (any one fire)
Vendor 25,000

Medical Expense (any one Person)

Vendor 2,500

Please confirm that your company carries the required Minimum Insurance Coverage. Upload a copy of your General Liability Insurance to expedite the permitting process.

Upload File

Additional Insured List:
Hualalai Common Equity Holdings, LLC, Hualalai Investors, LLC, it’s subsidiaries, affiliates, officers, Directors, trustees, employees, agents


Certificate Holder:
Hualalai Common Equity Holdings, LLC
Hualalai Investors, LLC
Attn: Hualalai Villas & Homes Department
P.O. Box 2970 Kailua-Kona, HI 96745

SIGNATURE AUTHORIZATION FOR PERMITS

The listed persons below are authorized to request and pickup Property Manager Permit(s) from the Hualalai Villas and Homes Department. Unauthorized requests will not be processed. Authorized persons will be asked to provide identification for confirmation at time of picking up a pass.

Supervisors may be contacted to confirm authorization.

PROPERTY MANAGER VEHICLES & DRIVERS

ALL vehicles and drivers must be registered with Hualalai Resort prior to obtaining a Permit Pass.

To minimize violation of Hualalai Resort Work Rules and to reduce Permit Fees/Fines to you, it's suggested that companies have their employees carpool to work sites.

ALL requests must provide proof of insurance, vehicle registration, and state issued driver's license (United States) for permit issuance. Supervisors may be contacted to confirm authorization.

  • Vehicle Insurance (current & unexpired)

  • Vehicle Registration (current & unexpired)

  • Authorized drivers will be asked to present their Driver's License (current & unexpired) at the Security Gate prior to entry. (State issued- U.S. driver's license, NO international driver’s licenses accepted)

Vehicle 1
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Vehicle 2
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Vehicle 3
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HUALALAI RESORT NO WORK SCHEDULES

Property Managers / Vendors: Quiet weekend work is permitted with a valid vendor permit.*

Contractors: Quiet weekend work requires a special permit and authorization. Please download and fill out the Weekend Work Permit and email it to kon.hvhadmin@fourseasons.com.*

*Quiet work: No loud equipment or work that causes a nuisance or street congestion in neighborhoods.

HUALALAI RESORT WORK RULES

All of us here at Hualālai Resort take special pride in the appearance of our Resort and are sensitive to the experiences and perceptions of our residents and guests. We ask the same of you as you enter the property to work on various projects.

PROPERTY MANAGER ACKNOWLEDGEMENTS

Homeowner/ Property Manager is required to notify Resort Security, HCA or HVH IMMEDIATELY upon change of property manager. Failure to do so may result in unauthorized access to the property. By signing below, Homeowner/ Property Manager authorizes the Property Manager to act on Homeowner’s behalf to care for the propertie(s) and to access the propertie(s) as needed. Homeowner agrees to hold HILLC dba Four Seasons Resort Hualalai and its employees, Four Seasons Hotels, Ltd., the HCA and HRMLLC harmless for any damage or loss that may occur from the issuance of the permit.

Homeowner must review and sign the Homeowner Property Management Agreement in their account prior to permit issuance.  Mahalo.

I acknowledge and agree that all information I have provided is accurate and correct.

I do hereby agree that myself, my employees and all subcontractors or their agents I employ for the above project shall abide by the rules at all times while on Hualalai Resort property.

I acknowledge having read the HUALALAI RESORT NO WORK SCHEDULES and HUALALAI RESORT WORK RULES. I further acknowledge having notified all members working on my jobsite that any behavior resulting in a negative guest experience will not be tolerated and that immediate action will be taken upon notification of any unacceptable situations.

This form can take up to 30 seconds to be submitted. Thank you for your patience.

CONTRACTOR / VENDOR PERMIT REQUEST REGISTRATION
  • Contractor Permit Bi-Annual Periods: (April-September) & (October-March)

  • Vendor Permit Bi-Annual Periods: (March-August) & (September-February)

  • Permits are non-transferable. Permits must not, under any circumstances, be duplicated, copied or used in any manner than the intended use.

  • There will be no cost for company vehicles and the first vehicle. The fee for a second vehicle is $30.

  • There will be a $30 replacement charge to for a lost permit.

  • Revocation of a permit for violations(s) to the rules herein is subject to review for reinstatement and a fee of $100.

  • Contact the Hualalai Villas and Homes Department 808-325-8533 and Resort Security at 808-325-8325 to report a lost, stolen, or revoked contractor permit.

  • Contractors / Vendors must surrender all expired, terminated, invalidated permits to the Hualalai Villas and Homes Department immediately.

  • Contractors / Vendors may access the resort from 7:00 am to 5:30 pm. Parking along the main entrance the resort is prohibited.

  • Construction work hours are from 7:30 am to 5:00 pm, Monday through Friday. Contractor vehicles must enter and exit through the construction gate during the hours of 7:00 am through 11:00 am. After 11:00 am, construction traffic will enter and exit through the main entrance gate.

The information you provide in this request form will be reviewed and confirmed prior to being issued a Permit Pass.

Why do we require this information?

Hualalai Resort requires this information for resort security, to prevent unauthorized resort entry, and accurately grant permission to worksites on Hualalai Resort grounds.

 

Mahalo for your understanding.

HUALALAI RESORT INSURANCE REQUIREMENTS

Minimum Coverage Limits/Additional Insured Requirements

CONTRACTORS

Type of Insurance

Required Minimum Coverage Description & Limits

General Liability

General Aggregate (Per Project)

Contractor 2,000,000
Products/completed operations Aggregate

Contractor 2,000,000
Each Occurrence

Contractor 1,000,000
Personal/Bodily Injury

Contractor 1,000,000

Fire Damage (any one fire)
Contractor 50,000

Medical Expense (any one Person)

Contractor 5,000

VENDORS

Type of Insurance

Required Minimum Coverage Description & Limits

General Liability

General Aggregate (Per Project)

Vendor 1,000,000
Products/completed operations Aggregate

Vendor 1,000,000
Each Occurrence

Vendor 500,000
Personal/Bodily Injury

Vendor 500,000

Fire Damage (any one fire)
Vendor 25,000

Medical Expense (any one Person)

Vendor 2,500

Please confirm that your company carries the required Minimum Insurance Coverage. Upload a copy of your General Liability Insurance to expedite the permitting process.

Upload File

Additional Insured List:
Hualalai Common Equity Holdings, LLC, Hualalai Investors, LLC, it’s subsidiaries, affiliates, officers, Directors, trustees, employees, agents


Certificate Holder:
Hualalai Common Equity Holdings, LLC
Hualalai Investors, LLC
Attn: Hualalai Villas & Homes Department
P.O. Box 2970 Kailua-Kona, HI 96745

SIGNATURE AUTHORIZATION FOR PERMITS

The listed persons below are authorized to request and pickup Contractor/Vendor Permit(s) from the Hualalai Villas and Homes Department. Unauthorized requests will not be processed. Authorized persons will be asked to provide identification for confirmation at time of picking up a pass.

Supervisors may be contacted to confirm authorization.

COMPANY VEHICLES & DRIVERS

ALL vehicles and drivers must be registered with Hualalai Resort prior to obtaining a Permit Pass.

To minimize violation of Hualalai Resort Work Rules and to reduce Permit Fees/Fines to you, it's suggested that companies have their employees carpool to work sites.

ALL requests must provide proof of insurance, vehicle registration, and state issued driver's license (United States) for permit issuance. Supervisors may be contacted to confirm authorization.

  • Vehicle Insurance (current & unexpired)

  • Vehicle Registration (current & unexpired)

  • Authorized drivers will be asked to present their Driver's License (current & unexpired) at the Security Gate prior to entry. (State issued- U.S. driver's license, NO international driver’s licenses accepted)

Vehicle 1
Upload File
Upload File
Vehicle 2
Upload File
Upload File
Vehicle 3
Upload File
Upload File
Vehicle 4
Upload File
Upload File
Vehicle 5
Upload File
Upload File
Vehicle 6
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Upload File
Vehicle 7
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Upload File
HUALALAI RESORT NO WORK SCHEDULES

Vendors: Quiet weekend work is permitted with a valid vendor permit.*

Contractors: Quiet weekend work requires a special permit and authorization. Please download and fill out the Weekend Work Permit and email it to kon.hvhadmin@fourseasons.com.*

*Quiet work: No loud equipment or work that causes a nuisance or street congestion in neighborhoods.

HUALALAI RESORT WORK RULES

All of us here at Hualālai Resort take special pride in the appearance of our Resort and are sensitive to the experiences and perceptions of our residents and guests. We ask the same of you as you enter the property to work on various projects.

CONTRACTOR / VENDOR ACKNOWLEDGEMENTS

I acknowledge and agree that all information I have provided is accurate and correct.

I do hereby agree that myself, my employees and all subcontractors or their agents I employ for the above project shall abide by the rules at all times while on Hualalai Resort property.

I acknowledge having read the HUALALAI RESORT NO WORK SCHEDULES and HUALALAI RESORT WORK RULES. I further acknowledge having notified all members working on my jobsite that any behavior resulting in a negative guest experience will not be tolerated and that immediate action will be taken upon notification of any unacceptable situations.