New Permit Process Coming Mid September
Permits
Permit Renewal Periods (Bi-Annual)
CONTRACTORS
Permits active from March 1 – August 31
Permits active from Sept. 30 – Feb. 28
VENDORS
Permits active from April 1 – Sept. 30
Permits active from October 1 – March 31
PROPERTY MANAGERS
Permits active from October 1 – March 31
Permit Rules & FAQS
Hualalai Resort Work Rules
- Hualalai-Resort-Contractor-Vendor-Work-Rules-2026-1.pdf
Monday through Friday, 7:00am to 5:00pm.
No power tools or machinery to be used before 7:30am.
Saturday – Contractor Work is not permitted.
A Special Work Request may be granted, subject to review and with prior written approval. Work Hours: 8:00 am to 5:00 pm.
Your job site will always be within hearing range of golfers, residents and other guests, therefore behavior at Hualalai Resort by all Contractors, their employees, Subcontractors and their Agents is to be professional and courteous at all times. Any behavior or other interaction with residents or Resort guests that is deemed inappropriate and results in a negative resident or guest experience will not be tolerated. The Hualalai Resort Security or HCA Community Association will take immediate action upon notification of any such behavior. This action may include removal of the offending worker(s) either temporarily or permanently.
- Proper dress attire (shirts, shoes, etc.) should be worn at all times while on Resort property.
- Loud or abusive language and loud noise will not be tolerated.
- Avoid “revving” your engine and refrain from sounding (“honking”) vehicle horn.
- Radios at job site must be kept at a reasonable volume so they do not impact the golf course, residents or guests. Keep the volume of your radio low, so that it can only be heard inside your vehicle.
- No alcoholic beverages are permitted and no drinking or “pau hana” parties are permitted on property. Illegal drugs, narcotics or weapons are prohibited on Resort property.
- Random vehicle inspections will be conducted.
- Contractors and their employees will abide by any direction from Resort Security.
All construction traffic, including General Contractors, their staff/employees, subcontractors, and material vendors, enter and exit through the designated resort entrance gates.
- Construction access on the resort are from 7:00am – 5:30pm, Monday to Friday. Special Work Request access, 8:00 am to 5:00 pm
- For safety reasons, please refrain from parking along the resort entrance and surface streets.
- Waiting vehicles parked along Kona Village Road MUST be parked off the roadway with all four wheels on the shoulder.
- Other special needs to access the construction entrance must be approved with advanced arrangements.
Each vehicle must have a current Contractor Permit to enter the Resort property. The Contractor permit must be displayed on the rearview mirror at all times while on Property.
- Permits are non-transferable. Permits must not under any circumstances be duplicated, copied or used in any manner than the intended use. Permits are the Property of Hualalai Resort, HCA Community Association.
- There will be no cost for company vehicles or the first personal vehicle if used for transportation to jobsite. The fee for a second personal vehicle is $30.
- There will be a $30 replacement fee for a lost permit.
- Revocation of a contractor permit for violation(s) to the rules herein is subject to review for reinstatement and a fee of $100.
- Contact the HCA Community Assistant Manager 808-642-2473 and Resort Security at 808-325-8325 to report a lost, stolen or revoked contractor permit.
- Contractors must surrender all expired, terminated, invalidated permits to the HCA Community Assistant Manager or Resort Security immediately.
- Permits that will be issued to the contractors are responsible for the following: review & discuss the Hualalai Resort Contractor Rules with employees and subcontractors.
- All-Terrain Vehicles (ATV) or Utility Task Vehicles (UTV) are permitted for use within the resort. Contractors must provide proof of insurance and operator driver license. The operator must abide by the resort road safety rules and comply with the state and federal safety requirements.
Parking is limited at the Resort. Vehicles are not allowed to park on roadways, obstruct hydrants or driveways. Parking on grass is strictly prohibited. If damage occurs to the landscaping or irrigation system, the individual or company responsible will be charged for the cost of repairs. Hualalai Resort Security enforces our parking policies and violators are subject to citation or being towed at their expense. Any vehicle that receives 3 citations during the calendar year will lose access to the Resort. A $100 fine will be assessed along with temporary suspension of the pass. Overnight parking is not allowed, unless approved by Hualalai Community Association.
Road safety in the Resort is vital. Contractors, their employees, subcontractors and their agents will abide by the followingtion.
Road safety in the Resort is vital. Contractors, their employees, subcontractors and their agents will abide by the followingtion.
- Observe all posted speed limit and traffic control signs.
- Yield to pedestrians and golf carts at crossings.
- Keep hydrants and fire routes clear of obstruction.
- Do not obstruct driveways.
- Do not use private driveways or landscaped areas as a turnaround.
- Transporting Equipment: We expect that heavy equipment use of resort roadways be kept to an absolute minimum. The only heavy equipment allowed is forklift or backhoe that can travel at roadway speed; however a front escort is required for safety and forks need to be properly stowed during travel. At a minimum, you can expect that there will be times during periods of high occupancy when heavy equipment travel on resort roadways will not be allowed.
Resort facilities are not to be used by construction personnel which includes the use of or the taking of food from the Golf Course Comfort Stations, swimming at pools, ponds and hotel/resort beach front. Resort Security will remove violators from the property.
Seating areas are reserved for Resort guests and residents only. Please inform your employees that they are welcome to patronize the Trading and Coffee Company, however all food and beverages are to be consumed back on their job site. Failure to abide by this rule is sufficient cause to be removed from the facility by Resort Security.
Contractors will perform their work safely by following the requirements of all Legislated State and Federal Standards, and the Contractor’s own Health & Safety Program. Any and all unsafe conditions or hazards encountered while performing your work should be reported to HCA Community Assistant Manager or Resort Security as soon as possible.
Manage your jobsite trash and construction debris. At the end of each workday, the Contractor should check for debris that has blown into areas adjacent to the job site, such as natural lava buffers or adjacent lots.
Each Contractor is responsible for dust control on their projects. Roadways must also be kept clean of mud, dirt, and gravel.
Each Contractor is responsible for any type of spillage on Resort Property. Please notify Resort Security at 325-8325 and request roadway traffic control if needed. All spills must be cleaned up immediately.
Each Contractor must provide toilet facilities for their employees.
Usage of water drawn from Fire Hydrants is prohibited unless authorized with a written consent from Hualalai Construction Department. A water source for dust control will be designated by Hualalai Construction Department.
Natural open space, established landscape, and hardscape must be protected from damage prior to the startup of any project. Contractors are responsible for repair or replacement of any damaged landscaping, irrigation or hardscapes.
All animals are prohibited on the jobsite.
Contractors working at Hualalai Resort are required to provide, prior to commencement of any project, a Certificate of Insurance.
In the event of an emergency, the Contractor should call Resort Security immediately at 808-325-8325.
HCA Community Manager:
jamie@hualalaihoa.org
808-313-0595
No-Work Schedule
- No-Work-Schedule-2026.pdf
| New Year’s Day | Wednesday – Friday | Dec. 31 – Jan. 2 |
| Mitsubishi Electric Tournament | Thursday – Saturday | January 22 – 24 |
| Presidents’ Day Weekend | Saturday – Monday | February 14 – 16 |
| Good Friday Weekend | Friday – Sunday | April 3 – 5 |
| Memorial Day Weekend | Saturday – Monday | May 23 – 25 |
| Independence Day | Friday – Sunday | July 3 – 5 |
| Labor Day Weekend | Saturday – Monday | September 5 – 7 |
| Thanksgiving Weekend | Thursday – Sunday | November 26 – 29 |
| HOLIDAY WEEK Christmas & New Year’s 2025 | Wed. – Sun., Wed. – Thurs. | December 24 – January 1 |
| Vendors Only: Quiet Work | Thursday, Friday, Saturday | Dec. 24, 25, 26, 31, Jan. 1, 2 |
Required Documents
CONTRACTORS / VENDORS
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Copy of your company’s Certificate of Liability Insurance (current & unexpired) View the next FAQ for HCA Required Coverage.
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Vehicle Insurance (current & unexpired)
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Vehicle Registration (current & unexpired)
PROPERTY MANAGERS
Fully executed Property Manager Assignment & Approval Form (below)
Copy of your company’s Certificate of Liability Insurance (current & unexpired) View the next FAQ for HCA Required Coverage.
Vehicle Insurance (current & unexpired)
Vehicle Registration (current & unexpired)
- Property-Management-Assignment-and-Approval-Form-2024-Fillable.pdf
HCA Community Manager:
jamie@hualalaihoa.org
808-313-0595
COI - HCA Required Coverage
Contractors Required Coverage
Type of Insurance: General Liability
General Aggregate (Per Project): 2,000,000
Products/completed operations Aggregate: 2,000,000
Each Occurrence: 1,000,000
Personal/Bodily Injury: 1,000,000
Fire Damage (any one fire): 50,000
Medical Expense (any one Person): 5,000
Vendors Required Coverage
Type of Insurance: General Liability
General Aggregate (Per Project): 1,000,000
Products/completed operations Aggregate: 1,000,000
Each Occurrence: 500,000
Personal/Bodily Injury: 500,000
Fire Damage (any one fire): 25,000
Medical Expense (any one Person): 2,500
Additional Insured List
Hualalai Common Equity Holdings, LLC, Hualalai Investors, LLC, its subsidiaries, affiliates, officers, Directors, trustees, employees, agents
Certificate Holder
Hualalai Common Equity Holdings, LLC
Hualalai Investors, LLC
Attn: Hualalai Community Association
Permit Fees & Fines
Permit Issuance Fees
There will be no cost for company vehicles (under 10 vehicles) or the first personal vehicle if used for transportation to jobsite. The fee for a second personal vehicle is $30.
If you are a contractor or vendor that will process 10 or more passes for your company, we will be charging $50 per pass, payable to the Hualalai Community Association. Payments can be made via cash or check.
Violation Fine
Contractors / Vendors may access the resort from 7:00 am to 5:30 pm. Vehicles are not allowed to park at the main entrance, on roadways, obstruct hydrants or driveways. Parking on grass is strictly prohibited. $100 Fine will be assessed along with temporary suspension of the pass.
Lost Permit Fee
There will be a $30 replacement charge for a lost permit.
Revocation of a permit for violations(s) to the rules herein is subject to review for reinstatement and a fee of $100.
Drivers & Vehicles
Drivers
To protect your identity and the identity of your employees, do NOT upload or submit any driver’s licenses via the online forms.
ALL driver names must be registered with Hualalai Resort prior to obtaining a Permit Pass.
ALL driver requests must provide proof of a current and unexpired state issued driver’s license (United States) for permit issuance when picking up the permit.
Authorized drivers will be asked to present their driver’s license (current & unexpired) at the Security Gate prior to entry. (State issued- U.S. driver’s license, NO international driver’s licenses accepted)
Supervisors may be contacted to confirm driver authorization.
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ALL requests must provide proof of current and unexpired vehicle insurance and vehicle registration.
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Supervisors may be contacted to confirm vehicle authorization.
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To minimize violation of Hualalai Resort Work Rules and to reduce Permit Fees/Fines to you, it’s suggested that companies have their employees carpool to work sites.
Permit Processing Time & Pick Up
Directions to the HCA office is as follows:
From the Hualalai main Greeter/Security station as you are coming into the resort
Make the 1st left AFTER the Security station following the sign for Lipoa Place / Shoreline Public Access.
Go past Lipoa Place and follow sign for Shoreline Public Access
Entrance to the Construction Office (HCA) will be on your left.
Work Hours & Accessibility
Contractors / Vendors may access the resort from 7:00 am to 5:30 pm. Construction work hours are Monday through Friday, 7:00am to 5:00pm.
Contractor vehicles must enter and exit through the construction gate during the hours of 7:00 am through 11:00 am. After 11:00 am, construction traffic will enter and exit through the main entrance gate.
No power tools or machinery to be used before 7:30am.
Request for Weekend Work Permit
- Hualalai-Resort-Contractor-Vendor-Work-Rules-2026-1.pdf
Jamie Bergsma
HCA Manager
jamie@hualalaihoa.org
808-313-0595
Plants Brought In & Coqui Treatment - Bill of Lading
- HCA-Fillable-Bill-of-Lading.pdf
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Compliance Agreement - Coconut Rhinoceros Beetle
- CRB-Kona-Compliance-Agreement-Final.pdf
